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Document/collaboration server advise needed

Dear All,

Three groups of scientists need to write documents collaboratively. They
are going to use MS PowerPoint, Word, also store PDF files. They want to
be able to add external people from other groups they collaborate with
and give them access to some areas or "projects". In other words, they
want some collaborative work environment, mostly to work on documents.

In the past scientists were using TeX, and one of version control
systems (CVS, subversion,...). And all was great, as TeX files (pretty
much like programs software developers write) are ASCII text files, and
diff of two version is rather small...

Unlike the past scientists I work for plan to use MS PowerPoint, Word,
also store PDF files. All these are effectively binary files for version
control systems, then versions will not be stored as a small diff, but
each version ends up being the whole document.

One obvious solution may be: just buy office365.com service, or set up
MS server on our own machine. And these are the two things I am trying
to avoid.

Could someone recommend open source software? Some collaborative suite
focused mostly on working on documents, with web based interface.

I run owncloud server for my Department, and one in general can use
that, but I hope to find something more focused towards collaborative work.

Thanks a lot for your advises and pointers.

Valeri

++++++++++++++++++++++++++++++++++++++++
Valeri Galtsev
Sr System Administrator
Department of Astronomy and Astrophysics
Kavli Institute for Cosmological Physics
University of Chicago
Phone: 773-702-4247
++++++++++++++++++++++++++++++++++++++++

Comments

Re: Document/collaboration server advise needed

By Cameron Smith at 01/22/2018 - 17:13

Google docs and sheets work great, are easy to collaborate on
simultaneously and you don't need to install anything.

Cameron

On Mon, Jan 22, 2018 at 12:50 PM, Valeri Galtsev < ... at kicp dot uchicago.edu>
wrote:

Re: Document/collaboration server advise needed

By Rainer Duffner at 01/22/2018 - 17:08

Well, there’s Collabra Online - <a href="https://www.collaboraoffice.com/collabora-online/" title="https://www.collaboraoffice.com/collabora-online/">https://www.collaboraoffice.com/collabora-online/</a> <https://www.collaboraoffice.com/collabora-online/> - but I think it just allows you to edit documents on the browser.
It can’t really allow two people editing the same document at the same time and then merge it - something that AFAIK Sharepoint can do. At least, I was under the impression that it can do that.

You can download their CODE VM and check it out.

For just file-sharing, there’s also SeaFile.

But I see they also integrate with Collabra these days….
<a href="https://www.seafile.com/en/features/" title="https://www.seafile.com/en/features/">https://www.seafile.com/en/features/</a>

For project management, there’s stuff like Project Open (<a href="http://www.project-open.com" title="http://www.project-open.com">http://www.project-open.com</a> <http://www.project-open.com/> ) - but you have to see for yourself if it fits your use-case.

Good luck and keep us updated about what you ended up doing.

Re: Document/collaboration server advise needed

By Adrian Jenzer at 01/22/2018 - 19:04

Well, there’s Collabra Online - <a href="https://www.collaboraoffice.com/collabora-online/" title="https://www.collaboraoffice.com/collabora-online/">https://www.collaboraoffice.com/collabora-online/</a> <https://www.collaboraoffice.com/collabora-online/> - but I think it just allows you to edit documents on the browser.
It can’t really allow two people editing the same document at the same time and then merge it - something that AFAIK Sharepoint can do. At least, I was under the impression that it can do that.

You can download their CODE VM and check it out.

For just file-sharing, there’s also SeaFile.

But I see they also integrate with Collabra these days….
<a href="https://www.seafile.com/en/features/" title="https://www.seafile.com/en/features/">https://www.seafile.com/en/features/</a>

For project management, there’s stuff like Project Open (<a href="http://www.project-open.com" title="http://www.project-open.com">http://www.project-open.com</a> <http://www.project-open.com/> ) - but you have to see for yourself if it fits your use-case.

Good luck and keep us updated about what you ended up doing.

Hello Valeri

Check out onlyoffice it's easy to setup and you can then link it to your existing owncloud server.
It supports collaborative document editing.

Regards
Adrian